Energy Smart Government - Reporting - Reporting Requirements

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Agencies participating in the Energy Smart Government program are required to follow certain reporting requirements to enable the monitoring of changes in Government energy efficiency.

Information to be reported

Stationary energy consumption and cost for each energy type (e.g. electricity, natural gas, renewable energy) must be reported.
Appropriate business measures (e.g. number of people, floor area) must be reported.
Data must be reported against the most appropriate end-use category (PDF 26 KB) for agency facilities (e.g. Office Tenant Light and Power, Educational Facilities).
Where practical, energy data should be reported at a site level to allow easy identification of specific areas that are performing well and areas that require attention.
Data should be reported for any renewable electricity generation that can be metered, such as photovoltaic and wind installations.
Details of any renewable energy installations that cannot be metered, such as solar thermal hot water systems, should be provided.

Mechanism for reporting

This information is reported using the Online System for Comprehensive Activity Reporting (OSCAR) software. OSCAR has replaced the Energy Data Gathering and Reporting (EDGAR) software previously used by the Energy Smart Government program. OSCAR automatically calculates the greenhouse gas emissions and performance indicators from the energy and business measure data entered by each agency.

Timeframe for reporting

Data for each financial year must be submitted to the Sustainable Energy Development Office via the OSCAR system by 31 August of the following financial year.

Publication of Result

A key element of the Energy Smart Government policy is the level of public disclosure required to be made by State government agencies. For each participating agency, the above information is publicly available in the annual Energy Smart Government Reports which are tabled in Parliament.

Information for tenants

Tenants in leased premises are only required to report on the energy use under their direct control. Energy used in the provision of central services (e.g. central air conditioning, lifts, external or foyer lighting) in multi-tenanted, leased buildings can be excluded from the reporting requirement as tenants do not have direct control over this energy consumption.

The Department of Housing and Works is responsible for reporting the consumption of energy by central services in the multi-tenanted government owned buildings.

Monitoring Energy Consumption

Each agency is responsible for establishing an ongoing reporting process that provides management with information about the agency's performance. It is important to monitor energy consumption on a regular basis so that corrective action can be taken if energy consumption is not decreasing as expected. This approach also minimises the workload when it comes time to report the information for each financial year.

The appropriate monitoring strategy for an agency to take will be determined by the size and complexity of the agency facilities and energy use and the level of expertise within the organisation.

Historically, each agency participating in the Energy Smart Government Program has an established baseline from which results are measured. Policies and procedures exist for Baseline Establishment and Adjustment and these are currently being revised for phase two of the program, due to be announced soon.

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